13 Dec 2018

Part-Time Office Business Coordinator

BTL Medical Technologies Pty Ltd – Central Coast

Job Description

Office Business Coordinator (20 hours a week)

We are looking for a talented Administrative Assistant to work with our BTL team to support the day to day activities of our office with key focus on coordination and administrative tasks. We need the Administrative Assistant to be well organized, flexible and willing to take on new challenges within newly established company. The ideal candidate will be familiar with business administration, excellent communication skills, good coordination and event management skills, able to handle workload and stress well, must be experienced in handling a wide range of business and executive support related tasks and will be able to work independently with little supervision or training. Within couple of months, once the business is developed, this position will become full time position.

Duties and Responsibilities


  • Coordination of the development of marketing materials, such as reprinting of existing materials and ad hoc marketing promotion materials with internal team as well as external contractors
  • Preparation of all marketing materials and items needed by the sales team for events and arrange logistics to event venue and collection back to office
  • Preparation and control of all paperwork for sales and service team
  • Ability to keep Quality Management System updated and under control (detailed, continuous and must be error-free in paperwork)
  • Collection of inputs from the sales team regarding marketing activities.
  • Supporting setting up of booth at event halls together with the engineering team.


  • Keep Track of all incoming and outgoing stocks, including stock levels in the store
  • Maintain and update our company Database
  • Handle Petty Cash for operational use, preparing bills / claims / invoices for accountancy purposes
  • Prepare and keep track of documentation for delivery of stocks including loan documents, training confirmation documents, delivery documents, warranty documents which are submitted by the sales team

Skill Set

  • High energy “get-it-done” personality
  • Ability to handle pressure and ad hoc workload apart from day to day tasks
  • Organized and detail oriented
  • Excellent writing and communication skills


  • At least 2-3 years of working experience in a similar role is welcome

How to Apply

If you think you are suitable candidate, please, contact us and send your CV to info@btlmed.com.au

Job Categories: Featured and Wholesale Trade. Job Types: Part-Time. Occupation: Clerical and Administrative. Job expires in 8 days.

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