16 Oct 2017

Full-Time Project Coordinator – Berkeley Vale

Cohen Enterprises Pty Ltd trading as ASAP Flood & Fire – Central Coast, New South Wales, Australia

Job Description


A large and prestigious firm is seeking an experienced and outcomes focused Project Coordinator to join their busy team on a full-time basis located in Berkeley Vale, NSW.

This company is extremely well-known for the incredible restoration projects that they are working on as well as having a reputation for having a great work culture. This would be an exciting workplace for anyone who is seeking to continue their career in the field of Project Administration and Coordination and gain experience working for such an incredible company.

The Role

As the Project Coordinator you will reporting to the Operations Manager. In addition, you will be supporting a large team, so this would be a great role for anyone seeking to work in a fast-paced environment.

Day to day responsibilities:

  • Supporting Operation Managers and other managers by completing project administration tasks (i.e. chasing and preparing flash reports, keeping detailed records, keeping a detailed leave register for the team members in that team.)
  • Administrative duties as required for the Project Team such as minute-taking, word-processing and receiving/relaying messages
  • Ensuring that the project is running in compliance with the requirements
  • Record, register, control and maintain all documentation required for the Project Team
  • Providing guidance to the project team
  • Logging and filing of all site documentation
  • Manage submission, approval and invoicing of all variations submitted by the contractors
  • Manage and track contractor/ supplier invoicing and payments
  • Assist with management of all field and business compliance requirements, based on contractual obligations
  • Liaise with customers on updates if needed via phone or by email
  • Maintaining and integrating project plans
  • Tracking and reporting project progress to the Operations Manager
  • Administering the project budget
  • Logging of Purchase Requisitions and updating register
  • Monitoring resource utilisation
  • Undertake any ad-hoc projects, initiatives and tasks directed by the Operation Manager.
  • Arrange and co-ordinate team meetings
  • Liaising with key project participants
  • Compilation of reports at the end of the project capturing: lessons learnt, key issues presented by the contractors and other project team members, types and number of communication tools used, project achievements and milestones

Skills and Qualifications Required

This role requires a high level of communication, attention to detail and administration skills.

In addition, you will have:

  • A diploma or Degree in Accounting or Business Management
  • At least 2-3 years’ experience in customer service
  • Intermediate – Advanced MS Office skills
  • Ability to work under pressure
  • High level of initiative and self-motivation
  • Excellent literacy and numeracy skills
  • Ability to work in a team
  • Resilient when faced with challenges
  • Excellent verbal and written communication skills
  • A solid understanding of different computer programs

The Rewards

  • Start ASAP
  • Annual Salary 55k-60k plus 9.50% superannuation
  • Great location – Berekely Vale
  • Work for a prestigious and well-established company

How to Apply

If you are interested in this role, please press APPLY NOW, or, email a cover letter and updated resume to asapfloodandfire2261@gmail.com.

Only shortlisted candidates will be contacted.

Job Categories: Administrative and Support Services and Featured. Job Types: Full-Time. Occupation: Clerical and Administrative and Professionals. Job expires in 9 days.

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