11 Jan 2017

Full-Time Executive Assistant

Hunter New England Local Health District – Newcastle, New South Wales, Australia

Job Description

Hunter New England Local Health District require a “Executive Assistant” in Hunter Valley NSW:

The Executive Assistant provides a high level customer focused administrative support to the Executive Unit of the Lower Hunter Sector (LHS) to enable achievement of key objectives in a timely, reliable and efficient manner.

The Executive Assistant also provides support to a range of practice development, consultative and educational functions and this role plays a proactive and integral part in ensuring that administrative responsibilities and project management are undertaken in an efficient and professional and timely manner. One of the key requirements in this role is the capability to be flexible and adapt work practices to suit circumstances. The role is extremely complex and has a very demanding schedule of pre-determined tasks, commitments and deadlines which are constantly changing and growing. The role requires an effective communicator with highly developed interpersonal skills.

An eligibility list will be created for similar positions, both Permanent and Temporary, in the future.

Suitably experienced applicants are invited to apply for 1 x permanent full time and multiple temporary full/part time maternity leave contracts (hours will be negotiated with successul applicant/s).

Occupational Assessment, Screening and Vaccination against Specific Diseases

If you are applying for a Category ‘A’ position, please read and understand NSW Health policy directive PD2011_005 . All new employees must agree to comply with the requirements outlined in this policy

Selection Criteria

Please ensure you complete your selection criteria as thoroughly as possible so your application can be considered for the role. For assistance with selection criteria, please visit: http://bit.ly/HNESelectionCrtieria

Stepping Up Website

Stepping Up aims to assist Aboriginal job applicants understand how to apply for roles within NSW Health by clarifying the recruitment process and addresses some of the challenges that can be experienced by hiring managers so they can more effectively structure recruitment to roles within NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp

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Selection Criteria Demonstrated experience in providing administrative and secretarial support at a senior level including a proven capacity to operate effectively in an environment demanding confidentiality and discretion in issues management. Demonstrated ability to anticipate and meet the needs of senior management without instruction, to exercise initiative and to work unsupervised. High level written and verbal communication skills including sound negotiation, interpersonal, liaison and problem solving skills, as well as and experience producing a range of complex business correspondence, reports, submissions, presentations and documents for conferences and education sessions. Extensive experience in diary management, preparation of agendas, and the organisation of complex meetings, including minute taking, typing, collating, distributing and follow up of action items. Proven proficiency in using PC based software including advanced level of proficiency using Microsoft Office Suite (word processing, spreadsheets and graphics) and network operations. Proven high level of organisational skills including the ability to effectively prioritise workload and meet deadlines. Sound understanding of the expectations of a high performing Executive Assistant role, its demands, and work environment, with a proven ability to work in a team environment whilst portraying a professional image at all times.

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Job Categories: Healthcare. Job Types: Full-Time. Occupation: Professionals.

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